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Privacy Policy

Effective Date: July 30, 2026
Last Updated: July 30, 2026

Erie Preparatory Academy (“EPA,” “the Academy,” “we,” “us,” or “our”) respects the privacy of prospective and current students, parents and guardians, alumni, employees, applicants, donors, visitors, and other members of our community.

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This Website Privacy Policy explains how EPA collects, uses, discloses, retains, and protects personal information obtained through www.erieprepacademy.org and other Academy webpages that link to this Policy.

Scope of This Policy

This Policy applies to personal information collected through the public-facing Academy Website, including information submitted through:

  • Contact and inquiry forms;

  • Admissions information requests;

  • Campus visit requests;

  • Event registrations;

  • Employment inquiries;

  • Newsletter or communication sign-ups;

  • Donation or giving pages;

  • Athletic and academic program inquiries; and

  • Other Website forms or features.

 

This Policy does not replace policies governing official student education records, employee records, medical records, financial aid records, residence-life records, or other records maintained outside the public Website.

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Those records may be governed by enrollment documents, student and family handbooks, employee policies, vendor agreements, and applicable federal or state law.

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This Policy also does not apply to websites or services operated independently by third parties, even when EPA links to or integrates those services.

Information We Collect

Depending on how you interact with the Website, EPA may collect the following categories of information.
 

Information You Provide Directly
You may provide:

  • Name;

  • Email address;

  • Telephone number;

  • Mailing address;

  • Country of residence;

  • Parent or guardian information;

  • Student age, grade level, or expected enrollment year;

  • Academic, athletic, extracurricular, or program interests;

  • School history or other admissions-related information;

  • Campus visit preferences;

  • Information contained in messages or inquiries;

  • Employment application information;

  • Donation-related information;

  • Communication preferences; and

  • Documents or other information you voluntarily submit.

When an admissions, employment, payment, financial aid, or donation process is handled by an external provider, the provider may collect additional information under its own privacy policy.

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Information Collected Automatically

When you visit the Website, EPA and its service providers may automatically collect certain technical information, such as:

  • Internet Protocol address;

  • Browser type;

  • Device type;

  • Operating system;

  • Approximate geographic location derived from an IP address;

  • Pages viewed;

  • Referring and exit pages;

  • Date and time of access;

  • Links clicked;

  • Website interactions;

  • Session information; and

  • Cookie or similar technology identifiers.

This information may be collected through cookies, server logs, analytics technologies, pixels, embedded content, or similar tools.

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Information Obtained from Other Sources

EPA may receive information from:

  • Parents, guardians, or family members;

  • Admissions representatives or authorized educational consultants;

  • Partner schools and educational institutions;

  • Athletic organizations or coaches;

  • Service providers;

  • Publicly available sources;

  • Alumni or donors; and

  • Other parties authorized to provide information to EPA.

Sensitive Information

Please do not send highly sensitive information through a general Website form unless EPA expressly requests it and provides an appropriate submission method.

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Highly sensitive information may include:

  • Social Security numbers;

  • Passport numbers;

  • Visa documents;

  • Financial account information;

  • Payment card information;

  • Passwords;

  • Detailed medical information;

  • Insurance information; or

  • Government-issued identification numbers.

 

When such information is necessary for admissions, enrollment, employment, financial aid, immigration administration, health and safety, or other authorized purposes, EPA may direct you to a separate secure platform or process.

How We Use Information

EPA may use personal information to:

  • Respond to questions and requests;

  • Provide information about academics, athletics, postgraduate programs, boarding, ESL, international enrollment, tuition, financial aid, and other Academy programs;

  • Process admissions inquiries and facilitate applications;

  • Schedule campus visits, interviews, events, or meetings;

  • Communicate with prospective and current families;

  • Support student recruitment and enrollment;

  • Administer international student and residence-life processes;

  • Review employment inquiries and applications;

  • Process or acknowledge donations;

  • Manage events, news, newsletters, and community communications;

  • Operate, maintain, secure, and improve the Website;

  • Understand Website usage and user experience;

  • Detect fraud, misuse, cybersecurity incidents, or unlawful activity;

  • Protect students, families, employees, and the Academy community;

  • Maintain records and meet administrative requirements;

  • Enforce agreements and policies;

  • Comply with legal obligations; and

  • Establish, exercise, or defend legal rights.

 

EPA may also use aggregated or de-identified information for statistical, planning, reporting, research, security, or operational purposes.

Cookies and Similar Technologies

The Website may use cookies and similar technologies to support:

  • Essential Website operation;

  • Security;

  • User preferences;

  • Website performance;

  • Analytics;

  • Embedded media;

  • Social media features; and

  • Communications or outreach.

 

Some cookies are necessary for the Website to function. Other cookies may be controlled through a cookie banner, browser settings, or tools made available by the applicable service provider.

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Disabling cookies may affect certain Website functions.

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Third-party content, such as videos, maps, social media features, application systems, or payment tools, may allow the third party to collect information directly from your browser or device. Those third parties process information under their own policies.

How We Disclose Information

EPA may disclose personal information to the following categories of recipients when reasonably necessary.

 

Service Providers
EPA may use vendors that provide:

  • Website hosting and management;

  • Admissions and enrollment technology;

  • Tuition or financial aid administration;

  • Email and communication services;

  • Analytics;

  • Information technology and cybersecurity;

  • Payment or donation processing;

  • Document storage;

  • Event registration;

  • Transportation or travel coordination; and

  • Other operational services.

Service providers are authorized to process information for the services they provide to EPA, subject to applicable agreements and law.

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Educational and Program Partners
When appropriate and authorized, EPA may disclose relevant information to:

  • Affiliated or partner schools;

  • Colleges and universities;

  • Dual-enrollment providers;

  • Athletic organizations;

  • Governing bodies;

  • Coaches or recruitment contacts;

  • Residence-life or transportation providers; and

  • Other program partners.

Information will be disclosed only when reasonably related to the applicable educational, administrative, athletic, or student-support purpose and subject to appropriate permissions and applicable law.

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Legal, Safety, and Compliance Disclosures
EPA may disclose information when it reasonably believes disclosure is necessary to:

  • Comply with a law, regulation, subpoena, court order, or governmental request;

  • Protect the rights, safety, or property of EPA or another person;

  • Address an emergency involving health or safety;

  • Investigate fraud, misconduct, abuse, cybersecurity incidents, or unlawful activity;

  • Enforce Academy agreements or policies; or

  • Establish, exercise, or defend legal claims.

 

Organizational Changes
Information may be transferred as part of a merger, reorganization, affiliation, restructuring, financing, sale of assets, or similar institutional transaction, subject to applicable law and appropriate protections.

Sale of Personal Information

EPA does not sell student education records.

EPA does not sell personal information for monetary consideration.

Certain analytics, embedded content, social media, or advertising technologies may allow third-party providers to collect device or Website interaction information under their own policies. EPA will provide privacy choices where required by applicable law.

Student Education Records

This Website Privacy Policy primarily concerns information collected through the public Website.

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Official student education records are managed under separate Academy policies, enrollment documents, and applicable law. Where the Family Educational Rights and Privacy Act, commonly known as FERPA, or another student privacy law applies to EPA or to a particular program or record, EPA will handle covered records in accordance with the applicable requirements.

Nothing in this Website Privacy Policy expands or limits rights that a student or parent may have under applicable student-record laws or Academy policies.

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Questions specifically concerning student education records should be directed to the Academy administration rather than submitted through a general Website form.

Children Under 13

The Website is intended to provide information about secondary-school, postgraduate, athletic, and related Academy programs and is not directed to children under 13.

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EPA does not knowingly collect personal information online directly from a child under 13 without appropriate parental involvement or consent when required.

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A child under 13 should not submit personal information through the Website. A parent or legal guardian should contact EPA and provide information on the child’s behalf.

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If EPA learns that it has collected personal information online directly from a child under 13 in a manner not permitted by applicable law, EPA will take reasonable steps to delete or appropriately handle the information.

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A parent or guardian who believes a child under 13 has submitted personal information may contact EPA at info@erieprepacademy.org.

Communications and Marketing Choices

EPA may use contact information to respond to an inquiry or provide requested information.

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Where permitted, EPA may also send news, admissions information, event notices, fundraising communications, or program updates.

You may unsubscribe from promotional email communications by using the unsubscribe link included in the message or contacting EPA. You may still receive non-promotional communications relating to applications, enrollment, transactions, safety, legal notices, or requests you initiated.

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Consent to receive promotional communications is not a condition of applying to or enrolling at EPA.

Data Retention

EPA retains personal information for as long as reasonably necessary to:

  • Fulfill the purpose for which it was collected;

  • Respond to inquiries;

  • Administer admissions and programs;

  • Maintain institutional records;

  • Meet legal, accounting, accreditation, safety, or reporting requirements;

  • Resolve disputes;

  • Enforce agreements; and

  • Protect the Academy and its community.

 

Retention periods vary depending on the type of information, the relationship involved, applicable agreements, and legal requirements.

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EPA may delete, anonymize, or securely archive information when it is no longer reasonably needed.

Information Security

EPA uses reasonable administrative, technical, and physical safeguards designed to protect personal information against unauthorized access, use, alteration, loss, or disclosure.

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No website, internet transmission, email system, or storage system can be guaranteed to be completely secure. Users should exercise care when submitting information online and should not send sensitive information through unsecured channels.

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If EPA determines that a security incident requires notice under applicable law, EPA will provide notice in accordance with the applicable legal requirements.

Your Privacy Choices and Requests

Subject to applicable law and appropriate identity verification, you may request that EPA:

  • Confirm whether it maintains personal information about you;

  • Provide access to certain personal information;

  • Correct inaccurate information;

  • Delete certain information;

  • Update communication preferences; or

  • Explain how certain information is being used.

 

Some requests may be denied or limited when EPA must retain information for legal, contractual, safety, educational, accreditation, record keeping, or other legitimate purposes.

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Privacy requests may be sent to info@erieprepacademy.org. Please include sufficient information for EPA to understand and verify the request.

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EPA will not unlawfully discriminate against a person for exercising a privacy right provided by applicable law.

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A parent or legal guardian may submit an appropriate request concerning a minor student. EPA may require verification of the requesting person’s identity and authority.

Privacy Rights in Other States

Students, families, alumni, employees, donors, and Website visitors may reside outside Pennsylvania.

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Where another state’s privacy law applies to EPA and provides additional rights, EPA will process eligible requests in accordance with that law. Rights and exceptions vary by jurisdiction.

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Submitting a request does not guarantee that a particular law applies or that all requested information can be provided or deleted.

International Visitors

EPA serves an international community. If you access the Website or submit information from outside the United States, your information may be transferred to, stored in, and processed in the United States.

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United States privacy laws may differ from the laws of your home country.

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Where an international privacy law applies to a particular activity, EPA will take reasonable steps to address the applicable requirements. International visitors may contact EPA with questions concerning the handling of their information.

Third-Party Platforms and Links

The Website may link to or use third-party services, including admissions systems, financial aid platforms, payment processors, social media sites, maps, videos, partner institutions, athletic organizations, and travel resources.

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When you leave the EPA Website or interact directly with a third-party feature, the third party’s privacy policy applies.

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EPA encourages users to review third-party privacy and security practices before submitting information. EPA is not responsible for the independent practices of third parties.

Changes to This Policy

EPA may update this Privacy Policy to reflect changes in its Website, programs, vendors, information practices, or legal obligations.

 

The updated Policy will be posted with a revised “Last Updated” date. Material changes may also be communicated through an additional notice when appropriate.

Contact Us

Questions, privacy requests, or concerns may be directed to:

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Erie Preparatory Academy
8155 Oliver Road
Erie, Pennsylvania 16509
Email: info@erieprepacademy.org
Phone: 814-679-4400

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Please do not include highly sensitive personal information in an ordinary email.

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